Hamilton By Design – Fatigue Management Policy

1. Purpose

Hamilton By Design is committed to providing a safe, healthy, and productive work environment.
The purpose of this Fatigue Management Policy is to identify, assess, and manage fatigue-related risks to ensure work is performed safely and effectively.

Fatigue can impair judgement, reaction time, decision-making, and situational awareness. In engineering and site-based environments, unmanaged fatigue presents a significant safety risk.

2. Scope

This policy applies to:

• Employees
• Directors and officers
• Contractors and consultants
• Subcontractors
• Any person performing work on behalf of Hamilton By Design

This policy applies to office work, remote work, travel, and site-based activities, including shutdowns and extended work periods.

3. Definition of Fatigue

Fatigue is a state of physical and/or mental exhaustion that reduces a person’s ability to perform work safely and effectively.

Fatigue may result from:

• Long work hours
• Insufficient sleep or rest
• Extended travel or commuting
• High mental workload or sustained concentration
• Night work or early starts
• Poor work-life balance

4. Responsibilities

4.1 Hamilton By Design

Hamilton By Design will:

• Plan work to minimise fatigue risk
• Monitor working hours, travel demands, and workload
• Avoid scheduling excessive hours where practicable
• Ensure fatigue risks are considered when planning site work and shutdown activities
• Encourage open communication regarding fatigue concerns
• Take reasonable action where fatigue risk is identified

4.2 Workers

All workers are responsible for:

• Presenting fit for work and adequately rested
• Managing personal fatigue and wellbeing
• Not performing work when fatigued to the point it may affect safety
• Reporting fatigue concerns to management as soon as practicable
• Following client and site-specific fatigue management requirements

5. Working Hours and Rest

To manage fatigue, Hamilton By Design will, where reasonably practicable:

• Plan work schedules to allow adequate rest between shifts
• Consider cumulative fatigue during extended or consecutive workdays
• Manage travel to avoid excessive driving hours, particularly after long workdays
• Allow rest breaks during prolonged periods of work or travel

Workers must take reasonable steps to ensure they obtain sufficient sleep and rest prior to performing work.

6. Travel and Remote Work

Hamilton By Design recognises that travel and remote work can significantly contribute to fatigue.

• Travel time will be considered when planning work schedules
• Workers must not drive or operate vehicles when fatigued
• Alternative arrangements (rest breaks, overnight accommodation, or schedule changes) will be implemented where practicable
• Remote and isolated work will be planned to minimise fatigue risk

7. High-Risk and Safety-Critical Work

Additional fatigue controls may be implemented for:

• Shutdowns and time-critical work
• Work requiring high levels of concentration or judgement
• Site activities with elevated safety risk

Where fatigue is identified as a risk, work may be modified, delayed, or suspended.

8. Reporting Fatigue

Workers are encouraged to report fatigue without fear of reprisal.

• Fatigue reports will be treated seriously and confidentially
• Reporting fatigue will not result in disciplinary action when raised in good faith
• Early reporting helps prevent incidents and injuries

9. Non-Compliance

Failure to comply with this policy may result in:

• Removal from work duties or site
• Review of work arrangements
• Disciplinary action where applicable
• Termination of engagement in serious or repeated cases

10. Policy Review

This policy will be reviewed periodically to ensure alignment with:

• Australian WHS legislation
• Client and site requirements
• Industry best practice

11. Commitment

Hamilton By Design is committed to managing fatigue proactively to protect the safety, wellbeing, and performance of all people engaged in our work.

Approved by:
Hamilton By Design Management

Effective Date: 06/12/2006

Mechanical Engineering | Structural Engineering

Hamilton By Design – Fitness for Work Policy

1. Purpose

Hamilton By Design is committed to providing a safe, healthy, and productive working environment for employees, contractors, clients, and visitors.
The purpose of this Fitness for Work Policy is to ensure that all persons performing work on behalf of Hamilton By Design are physically and mentally capable of safely carrying out their duties, without risk to themselves or others.

Fitness for work is critical to maintaining high standards of safety, engineering judgement, and professional performance—particularly when working on industrial sites, construction environments, and shutdown-critical projects.

2. Scope

This policy applies to:

• Employees
• Directors and officers
• Contractors and consultants
• Subcontractors
• Any person performing work on behalf of Hamilton By Design

This policy applies to office-based work, remote work, and site-based activities, including travel to and from work sites where required as part of duties.

3. Definition of Fitness for Work

A person is considered fit for work when they are in a physical and mental condition that enables them to perform assigned tasks competently and safely.

Factors that may affect fitness for work include, but are not limited to:

• Fatigue
• Alcohol or drug use
• Medical conditions or injuries
• Stress or mental health concerns
• Medication that may impair performance
• Illness
• Excessive working hours or insufficient rest

4. Responsibilities

4.1 Hamilton By Design

Hamilton By Design will:

• Take reasonable steps to ensure workers are fit for work
• Manage work hours, travel, and workload to reduce fatigue risk
• Comply with client site fitness-for-work and drug & alcohol requirements
• Provide a supportive environment where fitness-for-work concerns can be raised without fear of reprisal
• Take appropriate action where fitness for work may be compromised

4.2 Workers

All workers are responsible for:

• Presenting fit for work at all times
• Managing personal health and fatigue
• Not attending work while impaired by alcohol, drugs, fatigue, or illness
• Complying with client and site-specific fitness-for-work requirements
• Promptly reporting any condition that may affect their ability to work safely

5. Fatigue Management

Hamilton By Design recognises fatigue as a significant safety risk.

To manage fatigue:

• Work hours and travel will be planned to allow adequate rest
• Extended hours and high-risk activities will be assessed and managed
• Workers must advise management if they believe fatigue may affect their safety or performance
• Workers must not perform safety-critical tasks when fatigued

6. Alcohol and Drugs

Workers must not attend work while under the influence of alcohol or drugs that may impair judgement, coordination, or reaction time.

• Zero tolerance applies where required by client or site rules
• Workers must comply with client drug and alcohol testing requirements
• Prescription and over-the-counter medications that may affect performance must be managed responsibly

Any concerns regarding impairment will be addressed immediately and may result in removal from work duties.

7. Medical Conditions and Medication

Workers must ensure that any medical condition, injury, or medication does not compromise their ability to work safely.

Where required:

• Workers should inform management of any condition that may affect safety
• Reasonable adjustments may be implemented where practicable
• Medical clearance may be required for specific site or task requirements

All medical information will be treated confidentially.

8. Mental Health and Wellbeing

Hamilton By Design recognises that mental health is an important component of fitness for work.

• Workers are encouraged to speak up if experiencing stress, anxiety, or other mental health concerns
• Supportive and practical solutions will be considered where possible
• No worker will be disadvantaged for raising genuine fitness-for-work concerns

9. Non-Compliance

Failure to comply with this policy may result in:

• Removal from work duties or site
• Further assessment of fitness for work
• Disciplinary action, where applicable
• Termination of engagement in serious cases

10. Review and Continuous Improvement

This policy will be reviewed periodically to ensure it remains current with legislative requirements, client expectations, and industry best practice.

11. Commitment

Hamilton By Design is committed to ensuring that all work is carried out by people who are fit for work, capable of exercising sound engineering judgement, and able to perform their duties safely and professionally.

Approved by:
Hamilton By Design Management

Effective Date: 06/12/2006

Mechanical Engineering | Structural Engineering