Hamilton By Design – Emergency Management Policy
Hamilton By Design is committed to protecting the health and safety of employees, contractors, clients, and visitors by ensuring effective planning, preparedness, and response to emergency situations.
This Emergency Management Policy outlines the framework for identifying potential emergency situations and responding in a timely, coordinated, and effective manner to minimise harm to people, property, and the environment.
Scope
This policy applies to all Hamilton By Design activities, including:
- Office-based engineering and design work
- 3D LiDAR scanning and site data capture
- Engineering inspections and site visits
- Work performed at client, construction, industrial, and mining sites
- Interaction with clients, contractors, and visitors
Emergency Preparedness
Hamilton By Design will:
- Identify potential emergency situations relevant to its activities, including but not limited to:
- Fire and smoke
- Medical emergencies
- Chemical exposure or spills
- Electrical incidents
- Structural instability or collapse
- Vehicle incidents
- Extreme weather events
- Maintain emergency response procedures appropriate to the nature of work being undertaken
- Ensure access to emergency contact information and first aid resources
- Comply with client and site-specific emergency management requirements when working off-site
Emergency Response
In the event of an emergency, Hamilton By Design will:
- Prioritise the safety of people above all other considerations
- Follow established emergency response procedures and site-specific emergency plans
- Evacuate or isolate areas as required
- Notify emergency services and relevant authorities when required
- Communicate clearly with affected personnel, clients, and contractors
Roles and Responsibilities
Management
Management is responsible for:
- Ensuring emergency management procedures are in place and maintained
- Providing appropriate resources, training, and support
- Coordinating emergency response where reasonably practicable
Employees and Contractors
Employees and contractors are responsible for:
- Familiarising themselves with emergency procedures relevant to their work
- Following emergency instructions and site rules
- Reporting emergencies, hazards, or near misses immediately
Training and Awareness
Hamilton By Design ensures that:
- Personnel are informed of emergency procedures applicable to their workplace or site
- Site-specific emergency inductions are completed where required
- Emergency awareness is maintained through ongoing communication
Incident Reporting and Review
All emergency incidents, near misses, and significant events must be reported. Hamilton By Design will investigate incidents to identify causes and implement corrective actions to prevent recurrence.
Business Continuity Considerations
Where appropriate, Hamilton By Design will take reasonable steps to:
- Protect critical data and digital assets
- Maintain continuity of engineering services following an emergency
- Support recovery and return-to-work activities
Review and Continuous Improvement
This Emergency Management Policy is reviewed periodically to ensure it remains current, effective, and aligned with legislative requirements, operational changes, and industry best practice.
Approved by:
Hamilton By Design Management
Effective Date: 06/12/2006